Frequently Asked Questions

Common questions

Q: If I submit an abstract do I have to attend the conference?

A: All accepted abstracts are scheduled in the Scientific Program as Poster or Oral presentations. It is expected that at least one author of the abstract attends the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program. 


Q: I have submitted an abstract, when will I know if it has been accepted?

A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline. Please refer to the Key Dates.


Q: How can I make changes to an abstract I have already submitted?

A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date; however you are welcome to present more updated information as part of your poster at the conference.


Q: If my abstract is accepted, where will it be published?

A: Copies of your accepted and registered abstracts will be published on the conference website.


About Shanghai, China


Beijing, the capital of China, is a city where the ancient culture and the modern civilization are well integrated. It attracts tens of millions of visitors and tourists both at home and abroad each year to enjoy its rich culture and wonderful scenery.

Beijing is endowed with rare cultural heritage by its long history. The Great Wall, one of the world wonders and the only piece of man-made architecture that can be seen from the space, meanders through mountains and valleys for hundreds of kilometers in the region of Beijing. The poetic and picturesque Summer Palace is a classic work of the imperial garden. The Forbidden City is the most splendid architectural complex of imperial palaces in the world. The Temple of Heaven is the place of worship for emperors of Ming and Qing dynasties as well as a masterpiece of ancient Chinese architectural art. The above four have all been listed in the World Cultural Heritage by the United Nations Educational, Scientific and Cultural Organization (UNESCO).


Weather Forecast


The temperatures in Shanghai in October are comfortable with low of 62°F and and high up to 73°F.

You can expect about 3 to 8 days of rain in Shanghai during the month of October. It’s a good idea to bring along your umbrella so that you don’t get caught in poor weather.

Visa Information


1. What type of China visa should I apply for?
Chinese visas are divided into diplomatic visas, courtesy visas, public service visas and ordinary visas. For participating in the meeting of ACPE, it is recommended to choose one of the two following visa types.

Visa Categories: Description of Ordinary Chinese Visa:  
          F Issued to foreigners go to China engage in exchanging, inspection and such activities.  
          L Issued to foreigners who go to China with the purpose of tourism.
  • 2. Where can I apply for a China visa?
    A Chinese visa is an officially approved document issued by authorized bodies of the Chinese government, in accordance with the laws and regulations, to foreign citizens to enter, leave or transit through China. Applicants can apply for a China visa at a Chinese Embassy or a Chinese Consulate-General, or the China Visa Application Service Center (only for ordinary visa application). After readying the necessary documents, a personal visit or post are available for submitting the application. However, application by post might not be accepted by consulate-generals or embassies in certain countries and regions and the way of payments also varies. Please kindly check with relevant China visa issuing authorities for accurate information.

    3. Term of validity
    The “Enter Before” date is the expiration date of the visa. The visa can be used for entry into China from the date of issue until the “Enter Before” date indicated on the visa. If a visa has unused entries, the bearer can enter China before 12:00 a.m. Beijing Time on the expiration date.

    4. Number of entries
    “Entries” refers to the number of times permitted to enter China during the validity of the visa. A visa becomes invalid if there are no entries left, or if there are entries left but the visa has expired. If a visa becomes invalid, its bearer must apply for a new visa before entering China. Traveling with an invalid visa will result in refusal of entry.

    5. Duration of each stay
    “Duration of Each Stay” refers to the maximum number of days the visa bearer is permitted to remain in China for each visit. The duration of stay is calculated from (and includes) the date of entry into China.

Here are the documents you shall prepare before submission:

1. Basic Documents
(1) Passport
      Original passport with at least six months of remaining validity and with blank visa pages, a photocopy of the passport’s data page and the photo page if it is separate.
(2) Visa Application Form and Photo
      One completed Visa Application Form with a recently-taken (within 6 months) colour passport photo (bare-head, full face) against a light background (size: 48mm x 33mm) attached. You may complete an Online Application Form, print it out and sign it. The application form should be completed and printed by computer, no manually completed form will be accepted.
(3) Proof of legal status (applicable for those not applying for the visa in their country of citizenship):
      If you are not applying for a visa in the country of your citizenship, you must provide the original and photocopy of your valid certificates of residence, employment or student status, or other valid certificates of legal stay provided by the relevant authorities of the country where the Visa Centre is located.
(4) Photocopy of previous Chinese passports or previous Chinese visas (applicable for those who were Chinese citizens and have obtained foreign citizenship). If you are applying for a Chinese visa for the first time, you should provide the last Chinese passport held and a photocopy of its data page. If you have obtained Chinese visas before and apply for a Chinese visa with a renewed foreign passport that does not contain any Chinese visa, you should present the photocopy of the previous passport’s data page and the photo page if it is separate, as well as the previous Chinese visa page (If your name on the current passport differs from that on the previous one, you must provide an official document of name change).

2. Supporting documents
Documents showing the itinerary including air ticket booking record (round trip) and proof of a hotel reservation, etc. or an Invitation Letter for Tourist issued by a relevant unit or individual in China. The invitation letter should contain:
(1) Information of the applicant (incl. full name, gender, date of birth, etc.);
(2) Details of the planned visit (incl. arrival and departure dates, place(s) to be visited, accommodation arrangements, etc.);
(3) Information of the inviting party(incl. name of organization or person concerned, contact telephone number, address, official stamp of the organization, signature of the legal representative or individual).

An official invitation letter issued by a relevant unit or individual in China. The invitation letter should contain:
(1) Information of the applicant (incl. full name, gender, date of birth, etc.);
(2) Information regarding the planned visit (incl. purpose of visit, arrival and departure dates, place(s) to be visited, relationship between the applicant and the inviting party, and details of any financial support to be provided during the stay in China);
(3) Information of the inviting party (, contact telephone number, address, stamp, signature of the legal representative or individual).


Requesting an Invitation Letter


For security purposes, letters of invitation will be sent only to individuals who are registered for the meeting. Once your registration is complete, contact to request a personalized letter of invitation.


Interesting Facts You Should Know about Shanghai


1. Shanghai is the world's largest city.

China is known for its crowds, and Shanghai is possibly the best example of this. Shanghai’s city proper population was 24 million people in 2014, and it is continually rising. Shanghai's extensive metro service is necessary to cover its many districts and keep this thriving city running each day.


When the Chinese government set out to make Shanghai the New York of Asia, they certainly took the motto of "city that never sleeps" to heart.


Shanghai tops the list of world cities by population within an administrative area (city proper), and comes third in the world in terms of commuter zone population as well (metropolitan area pop.: 35 million).


2. Shanghai is a world finance and cultural center

The city has boomed in the last two decades because of China’s desire to see it become an international center of finance and culture. Many businesses are thriving in Shanghai and offering new opportunities to China's growing middle class and foreigners looking to broach the Chinese market.

The city has seen a constant rate of growth and is the center for many international companies working within China. It has also become a hub of culture with notoriety in fashion, art, and design. Shanghai is also known as the birthplace of Chinese cinema, which is gaining popularity around the world.


3. Shanghai is a transportation powerhouse.

Before settling in on the name “Beijing” in 1403, the city had a series of names: Jicheng (‘City of Ji’), Yanjing (Capital of Yan’),

The longest metro system in the world spreads beneath the city of Shanghai with 400 miles (644 km) of tunnels and track. The Shanghai metro has 393 stations spread throughout the city and connecting major attractions, making it easy to navigate for international visitors. Shanghai boasts the world's fastest train, the Shanghai Maglev, which connects Pudong International Airport to downtown Shanghai.

Shanghai's Pudong and Hongqiao international airports are also powerhouses of transportation, servicing a combined total of more than 110 million passengers annually.


4. Shanghai is close to some beautiful water towns.

Located between 20km and 100km to the west of Shanghai are several ancient towns that use waterway like roads. In these picturesque towns, locals and tourists alike travel around on canal boats. A visit to one of these towns is an ideal day-trip from Shanghai. Check out our guide to the top 10 water towns near Shanghai.


5. Shanghai is the most attractive China city for expats.

In 2016, Shanghai was named the most attractive city for expats for the fourth time in six years by International Talent Magazine. 48,000 expats were polled and asked to rank their city on categories such as living environment and policies for foreign professionals. Shanghai was home to more than 170,000 expats as of 2015.


6. Millions of travelers enjoy Shanghai's top sights each year.

  • Modern: The Bund, Oriental Pearl TV Tower, The Shanghai Tower...
  • Ancient: Yu Garden, Jade Buddha Temple, City God Temple...
  • Museums: Shanghai Museum, Shanghai Urban Planning Exhibition Hall, Shanghai Municipal History Museum...
  • Amusement: Shanghai Disney Land

See Shanghai Attractions.


7. Shanghai boasts a fantastic blend of history and modernity.

When it was a colonial territory in the mid-nineteenth century, Shanghai was divided into British, U.S. and French concessions and a Chinese walled city. Many Chinese lived in the foreign concessions, which caused a blending of cultures that brought Shanghai a unique variety of architectural styles and a fascinating history.

As a thriving metropolis, Shanghai also has a very modern feel. The city’s modernity is most apparent when nighttime falls at the Huangpu River, where visitors can see a stunning light display and enjoy great views of the city’s skyscrapers. See How to Spend a Night in Shanghai: Top 10 Things to Do.



8. Shanghai's foreign concessions are now foreigner attractions.

The French Concession is the most well preserved and well known of the former foreign concessions. Filled with European architecture and art-deco styles, the French Concession is a popular place for tourists and locals alike.

Many areas in the city center were influenced by foreign planners and architects, which gives the city its unique international feel. Areas like the Concession and the Bund are still popular areas to find expats who call Shanghai home.


9. The best times to visit Shanghai are the middle seasons.

The best times to visit Shanghai are in the spring and autumn. Summers have temperatures in the 90s °F (32°C+) and high humidity levels. Winter temperatures hover around freezing, and it becomes damp.

The spring and autumn offer mild temperatures and clearer air, which are coveted travel conditions in China. Visiting in the spring means prime viewing of Shanghai's many flower gardens and green spaces, which offer a brief respite from the built-up feel of the city itself. Autumn offers mild temperatures with less humidity and rainfall to interfere with your excursions.


10. Shanghai is now 144-hour visa-free!

For citizens of the United States, Great Britain, Australia, Canada, and others, Shanghai offers a 144-hour (6 day) Visa-Free option for Shanghai and the neighboring areas of Jiangsu and Zhejiang. 

Travelers who wish to avoid the hassle of applying for a visa may choose this option as long as they are willing to limit their transit to these areas. See How to Make the Most of Your 144-Hour Visa-Free Stay in Shanghai.


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